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Applicant is renting the pavilion and picnic area (this includes the restrooms already inside the park). Basketball courts, tennis courts, baseball diamond and surrounding areas are considered common space and are available for public use. Additional fees may be assessed for events where it is anticipated that more than 150 are expected to be in attendance.
Applications and final payment are due at least 15 days prior to the event unless otherwise noted.
A $250 application fee is due upon submission of application. The deposit is refundable if all park rules and regulations are adhered to.
Please read and complete entire application prior to submittal. Failure to complete entire application will result in denial of request.
Please keep in mind that the park closes at 5 pm in the fall and 7 pm in the spring and summer.
(i.e. amplifiers, sound equipment, etc.)
Note: Events with more than 150 people will require special permit via Seat Pleasant.
The City of Seat Pleasant welcomes the opportunity to serve you as a rental patron at our facilities. Please read and acknowledge each of the following user responsibilities in their entirety for important information pertaining to pavilion use:
Any individual or organization wishing to reserve a part or portion of park property owned by The City of Seat Pleasant first must apply, pay for and receive a permit from the City for exclusive use. Permit applications may be obtained from City Hall. Such permits are required in order to coordinate multiple uses of limited space, to assure preservation of the park facilities, to prevent uses that are dangerous or unlawful and to assure financial accountability for damages.
All established organizations (YMCA, FBA, churches, etc.) must complete the application and include a certificate of insurance in the amount of one million dollars, naming the City of Seat Pleasant as an additional insured. Private groups for family picnics, weddings, reunions, etc. are exempt from providing insurance.
Live entertainment will require City review and approval prior to issuance of a permit. This process can take up to 45 days. Applicant will be required to monitor any music levels and make certain the decibels levels are not excessive according to City Code 112-1. Music by live bands is not always permitted and must be included on the Application. If approved, volume must be kept at acceptable levels as indicated in aforementioned City Code section. Also no profane, vulgar, or indecent music permitted.
While music is being played, staff and/or the City Police may monitor decibel levels to determine if they are acceptable; if found to be unacceptable, the applicant will be notified and directed to turn it down. Once the applicant has been notified and if no steps to correct the situation appear to have happened, staff and/or City Police may have all music stopped and/or the event cancelled.
Park all motor vehicles in designated parking areas only. At no time will vehicles be allowed to park on the grass in the park. Event coordinators may unload/load vehicles near the pavilion area, but vehicles must be moved immediately - no exceptions.
Parking on-site can accommodate 150 patrons. However more than 150 people will be considered a Special Event and will require a parking plan as part of the Special Event Permit process.
All trash must be placed in the appropriate receptacles at the parks. The applicant must remove all trash. Please clean off tables and pick up all trash, making sure any full bags are tied to prevent trash blowing in nearby neighborhoods. Park must be left in the same condition as before use. Failure to do so may result in an additional charge.
Alcoholic beverages are not allowed in any city park.
Animals, except for service animals, are not allowed in the park.
The City cannot provide sports equipment or sound systems, tents, etc. for private rental in the parks. 5 tables and 10 chairs maximum are available for use.
Please abide by the times approved on your application, making sure you allow for set-up and clean up time. Official park hours are from 8 am to 5 pm in the fall and 8 am to 7 pm in the spring and summer months.
Basic electricity is available at the pavilion. Electrical service will support limited use of items such as radios, CD players, small cookware and small residential appliances. For larger needs, you must supply an independent power source which may require further approval from the City.
Any request for refunds must be done in writing and submitted with the original receipt to this office at least 10 days before the scheduled use in order to be considered. If notice is not received before the 10 day period, the fee is forfeited. Refund checks will be made out to the entity whose name appears on the payment check.
Events may be rescheduled due to inclement weather but are subject to availability and only one reschedule date is allowed. Violation of the terms of this agreement is grounds for a fine or forfeiture of deposit.
The City rents a large grill for $100. Smaller, existing grills are available in the park without charge. Make sure charcoal is completely out before leaving the premises. After extinguishing coals, leave charcoal in grills, do not dump coals in the park or trash cans.
No fires are allowed except in provided barbecue grills and pits.
Parking should be confined to the parking lot adjacent to the park and parking lot on 68th place. (Applicants entertaining more than 150 people will be required to obtain a Special Event Permit.)
Violation of the stated rules and regulations will be considered a breach of contract and will result in immediate termination of the agreement between the applicant and the City.
The City reserves the right to revoke a user's application and/or refuse rental for any or all of the following:
Payment is required with application submission and will not be accepted without it. A $35 collection fee will be assessed for any check returned by the bank. If your fees remain unpaid after 30 days notice, you may be prosecuted in District Court under the Maryland Criminal Code, Article 2, Section 140-144.
Temporary signage may be displayed during the event only. All signage must be removed at the conclusion of the event. The City will not be responsible for any items left by rental patrons.
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